Below is the entire lifecycle of different users and their activites using the Risky Business SOS software. Each point is identified by a letter that is detailed below.

Figure 6.7. Lifecycle

A new Hazard can be created by all users of the System. That is, they can declare any risks that they perceive in the workplace. By default the Risk is automatically assigned to the User's Current Group 'Assessor(s)' or the Safety Officer for corrective action.

A new Substance can be created by the Safety Officer or people with the Role 'Substances Only'.

A new Procedure can be created by the Safety Officer or people with the Roles 'Assessor' and 'Technical'. The Procedure belongs to the Primary group of the original author.

States:

(a) New Hazards are reviewed by assessors.

(b) An Assessor may complete a Hazard Assessment and determine that the Hazard is controlled and that the hazard should be 'Approved' and considered in other work Procedures. Only Approved Hazards can be considered in Work Procedures.

(c) A previously approved Risk assessment can be review by an Assessor and demoted to 'Not Approved'.Extreme care should be taken when changing a previously Approved Risk and declaring it as unsafe (ie Not Approved) as it can have major consequences for downstream work procedures.

All Procedures, that have previously included the Approved Assessment in their considered Risk Analysis section, will be instantly classed as 'Not Approved'. That is, workers following those Procedure will stop work! Re-declaring the original Hazard assessment as re-Approved, WILL NOT revert the Procedures from UN-Approved back to their original state.

	Caution
	Extreme care should be taken when changing a previously Approved Hazard and declaring it as unsafe (ie 'Not Approved') as it can have major consequences for downstream work procedures

(d) When in the the Not Approved state, Technical people can re-investigate the Hazard and propose controls that make the Hazard safe. Once ready for re-assessment, the Hazard is declared as ready for Review by an Assessor (See (c) for notes on 'extreme caution')

(e - f) Substances used in work practices need to be assessed for risk in the context of the work Process. When Substances are included in work Procedures, mini-Risk Assessments are made by Technical people familiar with the use of these Hazardous Substances. IN addition to the Status, Hazardous substance risk assessments also require that the use of the Substance in the Procedure is controlled.

	Caution
	Changing the Substance Risk assessment can also modify the Overall risk assessment for the Procedure, Risky Business SOS will automatically change it to 'Not Approved'. Care needs to be taken when modifying the Hazardous Sustance Risk Assessment.

(g) Technical Users collect and collate all the necessary sources of information to describe the work process. This involves adding in, and assessing Hazardous Substances, declaring all Approved Risks assessment that pertain to this work process and uploading documentation and other sources of information. Once complete, the Technical Users passes the Procedure to their Supervisor for "Review".

(h) An Assessor reviews all the information and makes a final legal Risk Assessment of the entire Procedure. Approved Procedures are available for all members of the Procedures Group. Final, Overall Risk Assessment is the Assessor's legal obligation.

(i) Previously Approved Procedures that are unsafe and should not be followed by employees are changed to 'Not Approved'. Works following this procedure should no longer follow this work procedure.

(j) Technical Users can modify the Procedure. When it is ready for re-Assessment it is changed to "Review" informing the Assessor that the Procedure can be re-Assessed.